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Career Opportunities - Administrators

To apply for an employment opportunity at Bloomfield College, all applicants should reply to person or office indicated at:
 
Bloomfield College
467 Franklin Street
Bloomfield, NJ 07003
Fax: (973) 743-3998 (unless otherwise indicated in specific job posting)
 
Email: Not all search committees accept emailed resumes, but where an email address is not given, you can often contact the person listed by using the format: first_lastname@bloomfield.edu  The Webmaster can in no case accept emailed resumes. They should be sent to the contact listed in the job description.
 
CURRENT OPPORTUNITIES:

 

Part-Time Office Manager-Office of Enrollment Management & Admission

Job Summary:  Reporting directly to the Vice President for Enrollment Management, the Part Time Office Manager is responsible for providing the VPEM with administrative support and managing daily office operations and providing leadership for support staff and student workers in the Office of Admission.

Duties and Responsibilities:

  • Administrative support and contact intake for the VPEM.
  • Maintains master budget for all areas of Enrollment Management.
  • Oversees purchasing, e-procurement services, billing, invoicing and inventory for all areas of Enrollment Management.
  • Scheduling and event planning.
  • Serve as recording secretary for the Board of Trustees Committee on Enrollment Management meetings.
  • Other duties as assigned.
  • Position will not exceed 29 hours per week.
  • Some evening and weekend event coverage required.

Qualifications:

  • A high school diploma is required, bachelor's degree preferred.
  • A minimum of two years of professional support/customer service required, including direct budgeting experience.
  • Strong communication, writing, and organizational skills, an enthusiasm for working in a higher education setting, and excellent customer service and interpersonal skills are crucial.
  • Proficiency with computer applications including Microsoft Word and Microsoft Excel are required. Ability to handle multiple tasks in a fast-paced environment and a willingness to learn are essential.

Deadline to apply:  Open until filled

Applicants should send a current resume, cover letter, and three professional references to:

Office of Enrollment Management and Admission

Bloomfield College

1 Park Place

Bloomfield, NJ 07003

Fax: 973-748-0916

Email: admission@bloomfield.edu

-No Phone Calls Please-

 

Admission Counselor-Office of Enrollment Management & Admission

Job Summary:  Reporting directly to the Director of Admission and Associate Director of Admission for New Jersey recruitment, the Admission Counselor is responsible for the recruitment of freshmen and transfer students to Bloomfield College. 

Duties and Responsibilities:

  • Recruits freshmen and transfer students to the day full and part-time programs and maintains oversight of one, New Jersey-based recruitment territory as assigned by the Director of Admission and Associate Director of Admission.
  • Reviews applications and makes admission decisions based on Bloomfield College admission policies.
  • Makes periodic reports to the Director of Admission on the status of recruitment and the current enrollment of undergraduate students at Bloomfield College.
  • Travels to high school and community based organizations and businesses as well as college fairs to recruit students.
  • Conducts Admission and Financial Aid presentations and on-site visits.
  • Maintains office hours during which time he/she is available to interview students, review applications, evaluate pertinent documentation and make admission decisions on assigned student applications.
  • Maintain contact with applicants utilizing all available communication tools to ensure completion of the application and to increase yield of accepted students.
  • Develop and maintain positive relationships with high school and other guidance counselors/officers.
  • Assist in the preparation of and participate in all on-campus recruiting events.
  • Maintain event RSVP lists and confirm student attendance at admission events.
  • Counsel students and their families on programs and services available at Bloomfield College.
  • This position requires extensive travel in the fall and spring.
  • Position requires working some evenings and any weekend enrollment management events.
  • Other duties as assigned.
     

Qualifications: Requires BA/BS degree and a minimum of one-year admissions experience. The candidate must have a valid driver's license and own a car that can be used for recruitment travel. Required skills include proficiency in Microsoft Word and Excel, ability to quickly learn and utilize proprietary educational software, exemplary written and verbal communication skills, basic math ability, and excellent problem-solving skills. Individual should have good people skills with the ability to help people feel at ease. Must function comfortably in a team structure and be able to speak before large and small groups with confidence.

Deadline to apply:  October 1, 2018

Applicants should send a current resume, cover letter, and three professional references to:

Office of Enrollment Management and Admission

Bloomfield College

1 Park Place

Bloomfield, NJ 07003

Fax: 973-748-0916 Email: admission@bloomfield.edu

Please no phone calls.

 

Student Employment Coordinator and Financial Aid Representative

The Student Employment Coordinator and Financial Aid Representative reports to the Director of Financial Aid. The Student Employment Coordinator will also advise students on the financial aid process and their aid eligibility. The primary goal of this position is to provide timely and accurate financial aid information to eligible students while managing and overseeing the day-to-day operation of the Federal Work Study (FWS) and Student Employment (SE) programs. This will involve maintaining job descriptions, pay rates, job placement, etc. The Student Employment Coordinator and Financial Aid Representative will also be responsible for communicating with supervisors (both on and off campus), Human Resources and students.

Responsibilities

  • Independently coordinates the FWS and the Bloomfield College SE Programs according to required federal and state, statutes and regulations. Independently manages the implementation, critical and direct oversight, and regulatory processes associated with the programs;
  • Establishes strategies for the effective delivery of program aid awards to students to support institutional retention and recruitment goals;
  • Coordinates the assessment activities for the FWS and SE programs including setting goals and priorities, clarifying policy, and developing internal control procedures;
  • Reconciles FWS & SE files, awards, payroll records, and funding for on- and off-campus positions to ensure institutional compliance and to demonstrate administrative capability as required by regulations;
  • Collaborates with
    • Payroll Office to ensure students payroll sources are properly coded and that funds are appropriately disbursed and that payments are recorded within the federal regulations required for the distribution of allocations;
    • Center for Career Planning to ensure the students are properly coded in the system to view availability of FWS & SE positions;
    • Local organizations to incorporate the required community service and tutoring components into the program to ensure continued institutional eligibility and participation of the program;
  • Assists department supervisors with preparing positions and determining student budgets; notifies department supervisors and students of eligibility; advises students of employment rights and obligations;
  • Completes outreach and education on the College campus regarding the FWS & SE Program and liaises with Career Services and other departments to place students in work study positions. This includes, but is not limited to the placement of students, payroll, and reconciliation of the FWS & SE accounts. Responsible for providing employer and student FWS & SE info sessions, as needed.
  • Represents the Financial Aid Office at Open Houses, Admitted Freshman Day, various off-campus outreach initiatives and programs such as College Fairs, High School Nights, FAFSA Workshops, etc. to include public speaking, panel discussions, and question/answer sessions and other events as needed;
  • Develop and manage a Financial Literacy Program designed to educate various target groups on financial topics such as paying for college, applying for scholarships, resources beyond the Free Application for Federal Student Aid (FAFSA), student loan repayment and general money management. Outreach will be performed in both the local community to high school students and on campus to current BC students;
  • Provides information regarding all of the procedures and requirements of a financial aid program and the application process. Must be capable of making an accurate assessment and evaluation of a person’s application status and financial need determination and effectively communicates this information while meeting the privacy guidelines within FERPA regulations;
  • A variety of student circumstances may present themselves, so the Student Employment Coordinator must possess the ability to respond and communicate effectively while multi-tasking between processing tasks; additionally they must develop and maintain a very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees; treats everyone with dignity and respect and routinely goes the extra mile in providing service;
  • Evening and weekend hours as required;
  • Other duties and special projects as assigned.

Qualifications Required:  The ideal candidate will have

  • A minimum of 3 years of experience in financial aid, experience in interpreting federal and state financial aid rules and regulations; in managing and administering financial aid programs in a higher education environment; in processing financial aid requests and eligibility determination; financial aid compliance; in working under the guidance of Family Education Rights and Privacy Act (FERPA) rules and regulations when handling education records
  • Strong customer service and human relation skills: Demonstrated experience in dealing with difficult situations and diffusing customer conflict; strong interpersonal relations skills; demonstrated ability to work harmoniously with a wide range of people, especially students and parents, and counsel effectively; develop rapport; sensitivity; listening skills; provide support for others; administrative and interpersonal communications skills; excellent oral and written communication skills; strong commitment to customer satisfactions.  
  • Strong problem solving, critical thinking, organization and computer skills: ability to partner with others across the College and externally to exchange information, collaborate on projects, share resources; initiate new ideas; handle details; decision making; manage conflict; implement decisions; manage time; meet goals, accept responsibility. Have the ability to use and understand complex computer software programs. Ability to adapt to change and to learn about and integrate specialized and/or upgraded software packages utilized by the College, Microsoft Office Professional Suite, and Google mail and calendaring programs.

Qualifications Preferred: 

  • The ideal candidate will have a Bachelor’s degree or an equivalent combination of post-secondary education and experience in an office environment.
  • Experience with the FWS Program and student employment.
  • Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above – including knowledge of COD, FSA, and other financial aid portals.
  • Technical fluency with Ellucian’s Colleague or equivalent information system.

If you’re interested in this opportunity, please submit your cover letter (include salary requirements), resume, and three professional references as Microsoft Word or Adobe Acrobat attachments to: financeresumes@bloomfield.edu with the subject line, “Student Employment Coordinator”. Only application materials emailed to this address will be considered.  Application materials submitted on paper will not be reviewed.

Associate Director of International Student Practicum and Activities

Basic Function:

The Associate Director is a full-time position within the Office of International Training and Professional Studies of Bloomfield College. The Associate Director provides administrative and logistical support to the department with close direction from the Director of Global Education. The Associate Director will develop, manage and evaluate international students’ practicum opportunities and resources, and she/he is to place them to practicum places appropriate to their academic goals and is to provide customer-oriented support and service to all international students. Evening and weekend hours required, as well as driving students to/from places.

Principle Function and Responsibilities:

  • Identifies and manage prospective practicum employers/places relevant to students’ academic goals and contributes to a published list of opportunities and contact information.
  • Contacts administrators/employers to create and develop practicum opportunities on behalf of students to ensure a wide range of opportunities related to the programs of study offered at ITPS.
  • Collaborates with academic/industrial administrators to identify, define, and meet student practicum needs, goals and objectives.
  • Manages and evaluates practicum outcomes and develops improvement and project plans including proposals for new programs and initiatives related to funding options, tracking, and assessment of practicum programs.
  • Maintains practicum placement follow-up records and reports weekly to supervisor when requested.
  • Maintains comprehensive records on various businesses, organizations, and employers.
  • Participates in staff development activities, including regular staff meeting.
  • Works cooperatively with all other staff members including program instructors, both within the division and with the campus at large, to maximize the short and long term success of the programs.
  • Provides students, clients, partners and co-workers with the highest level of service excellence and professionalism so as to enhance retention and provide growth for the department.
  • Supports ITPS to create promotional materials and to market all programs.
  • Updates and organizes all forms, documents and files as needed.
  • Helps to problem solve across the organization.
  • Helps with design of new programs/services or concepts.
  • A requirement of this position will be to drive department vehicles when necessary.
  • Additional duties as required.

Required Qualifications:

  • Master’s degree in higher education, student affairs, or an equivalent combination of education and experience to demonstrate core competencies.
  • Minimum five (5) years of experience in practicum/internship placement, recruitment, or in college career services.
  • Valid driver’s license and a clean abstract.
  • Experience working with international students
  • Available to work flexible day, evening and weekend hours

Must be detail oriented with strong customer/client service skills, able to communicate clearly and effectively, able to work independently with minimal supervision; and, able to work on various large projects simultaneously. Strong administrative skills, including MOS 2010.

Send resume and three references to soyun_park@bloomfield.edu

 

 

 

 

 

Bloomfield College is an affirmative action, equal-opportunity employer. The College is committed to achieving excellence through a diverse workplace and inclusive culture that encourages all people to reach their full potential. The College encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.